Financial Administration Specialist

Company: Indiana University
Location: Bloomington
Posted on: November 25, 2022

Job Description:

DepartmentFINANCE SHARED SERVICES (UA-FNSS-IUBLA)Job SummaryDepartment-Specific Responsibilities

• Administers and supports the organization's financial and administrative operations.
• Performs general financial and administrative duties to ensure compliance with university policies and procedures as well as applicable federal and state regulations.
• Conducts organizational business activities, including finance human resources, and/or other general business operations.
• May set or assist with departmental policies.
• Manages all internal rate setting for UITS, creating and monitoring business plans for external auxiliary units, and ensuring internal and external billings align with set rates.General Responsibilities
  • Using knowledge and application of accepted procedures and standards, performs detailed financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.
  • Makes recommendations on policies and guidelines for division/department activities.
  • Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
  • Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
  • Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.
  • Prepares operating and project budget drafts. Regularly explains financial concepts to non-financial employees.
  • Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.
  • May conduct a variety of human resources activities including employment, labor relations, benefits, training, and classification for unit/department.
  • May provide guidance to lower-level employees. QualificationsEDUCATIONRequired
    • Bachelor's degree in finance, business, or related fieldWORK EXPERIENCERequired
      • 2 years of relevant experienceCombinations of related education and experience may be considered SKILLSRequired
        • Proficient communication skills
        • Maintains a high degree of professionalism
        • Demonstrates time management and priority setting skills
        • Demonstrates a high commitment to quality
        • Possesses flexibility to work in a fast paced, dynamic environment
        • Seeks to acquire knowledge in area of specialty
        • Highly thorough and dependable
        • Demonstrates a high level of accuracy, even under pressure
        • Intermediate understanding of technology; experience using electronic platforms to perform various tasks.
        • Demonstrates experience solving problems with independent thought
        • Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables.
        • Ability to use standard office equipment such as phone, fax, scanner, etc.
        • Experience managing workflows, processes, and/or data entry.
        • Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget.
        • Demonstrates ability to interpret and apply concepts and policies to daily work functions.
        • Ability to clearly present material and make it accessible to a variety of audiences.
        • Ability to interpret financial documents from an accounting, policy, and practice perspective. Working Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.Work LocationBloomington, Indiana.The successful candidate will also have the opportunity to work a hybrid schedule from home and the office, subject to change based on university policy and the department's business needs.Advertised Salary$53,000 - $56,000 depending upon qualificationsBenefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:
          • Multiple plan options for medical insurance
          • Dental insurance
          • Health Savings Account with generous IU contribution
          • Life insurance, LTD, and AD&D options
          • Base retirement plan contribution from IU, subject to vesting
          • Additional supplemental retirement plan options
          • Tuition benefit for IU classes
          • 10 paid holidays per year
          • Generous Paid Time Off
          • Paid Parental Leave
          • Employee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure.Job ClassificationCareer Level: CareerFLSA: ExemptJob Function: FinanceJob Family: Financial AdministrationClick here to learn more about Indiana University's Job Framework.Posting DisclaimerDue to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time. This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.Contact UsRequest SupportTelephone: 812-856-1234

Keywords: Indiana University, Bloomington , Financial Administration Specialist, Accounting, Auditing , Bloomington, Indiana