Accounting Representative (Financial Administration Coordinator)

Company: Indiana University
Location: Bloomington
Posted on: March 14, 2023

Job Description:

DepartmentFOLKLORE AND ETHNOMUSICOLOGY (BL-FOLK-IUBLA)Department InformationThe Department of Folklore and Ethnomusicology at Indiana University (IU) is a leading center for the worldwide study of vernacular arts, and of the historical, cultural and social contexts in which these arts are embedded. The home to 2 closely aligned disciplines with a deep shared history at IU, the department has a distinguished history and a bright future in the areas of research, teaching, public outreach and community service. As a part of the College of Arts and Sciences, the department and the College value diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission. For full diversity statement, click here. More information about the Department of Folklore and Ethnomusicology at IU may be found here. Job SummaryDepartment Specific Responsibilities

• Assists the fiscal officer and department manager with financial management of all accounts for the Department of Folklore and Ethnomusicology and its affiliated units, the Archives of African American Music and Culture, and external agencies the American Folklore Society and the Society for Ethnomusicology.
• Monitors, maintains, and reconciles IU, grant, and IU Foundation accounts to ensure compliance with university policies and procedures.
• Maintains records of financial transactions and compiles and analyzes information to prepare reports on a monthly basis and as requested.
• Processes financial documents in the KFS system and verifies that information is correct and resolves all discrepancies.
• Investigates and resolves any phone or email inquiries regarding procedures or account status.
• Processes monthly and biweekly payroll and eDocs and serves as the personnel approver for the department. Processes all travel for the department.
• Serves as purchasing and procurement card coordinator and reconciler with Chrome River.
• Maintains key inventory as well as technology equipment and instrument inventory.
• Processes all Visiting Scholars for the department and serves as liaison with International Services and processes J-1 and HB-1 visa applications for non-US citizen visitors and employees.
• Prepares donor letters and assists with development efforts of the department. Provides technology assistance for faculty and graduate students. General Responsibilities
  • With minimal supervision, performs financial and administrative tasks related to processing financial or other administrative records.
  • Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators.
  • Maintains records of financial transactions, compiles data, and prepares reports. May oversee the processing of documents into the university's central information systems (Travel, KFS, HRMS, etc.).
  • Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits.
  • Assists in designing, documenting, and implementing processes.
  • Processes payroll and verifies accuracy of payroll information. Verifies accuracy of adjustments to payroll including supplements and garnishments.
  • Monitors financial accounts and ensures timely payments are made to payees.
  • Responds to inquiries regarding financial and/or personnel policies and procedures; takes the lead on the most complex cases within their scope of work.
  • Serves as liaison to department and/or other university divisions. QualificationsEDUCATION Required
    • High school diploma or GED Preferred
      • Bachelor's degree WORK EXPERIENCE Required
        • 4 years of relevant experience Preferred
          • 2 years of general office administrative experience Combinations of related education and experience may be considered SKILLS Required
            • Proficient communication skills
            • Maintains a high degree of professionalism
            • Demonstrates time management and priority setting skills
            • Demonstrates a high commitment to quality
            • Possesses flexibility to work in a fast paced, dynamic environment
            • Highly thorough and dependable
            • Possesses a high degree of initiative
            • Ability to build strong customer relationships
            • General knowledge or demonstrated ability to learn basic functionality of IU systems (KFS, HRMS, SIS)
            • Experience in managing and documenting workflows, processes, and/or data entry
            • Basic understanding of technology
            • Ability to use standard office equipment such as phone, fax, scanner, etc.
            • Proficiency in computer systems, including standard Office software
            • Basic accounting and financial skills; ability to reconcile accounts
            • Demonstrates ability to apply concepts and policies to daily work functions
            • Good oral and written communication skills
            • Ability to clearly present material and make it accessible to a specific audience Preferred
              • Ability to expeditiously review and analyze detailed information
              • Ability to manage multiple deadlines and focus with frequent interruptions Working Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.Work LocationBloomington, IndianaAdvertised Salary$16.35 - $17.22 per hourBenefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:
                • Multiple plan options for medical insurance
                • Dental insurance
                • Health Savings Account with generous IU contribution
                • Life insurance, LTD, and AD&D options
                • Base retirement plan contribution from IU, subject to vesting
                • Additional supplemental retirement plan options
                • Tuition benefit for IU classes
                • 10 paid holidays per year
                • Generous Paid Time Off
                • Paid Parental Leave
                • Employee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure.Job ClassificationCareer Level: MasteryFLSA: NonexemptJob Function: FinanceJob Family: Financial AdministrationClick here to learn more about Indiana University's Job Framework.Posting DisclaimerDue to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time. This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.Contact UsRequest SupportTelephone:

Keywords: Indiana University, Bloomington , Accounting Representative (Financial Administration Coordinator), Accounting, Auditing , Bloomington, Indiana