Financial Administration Specialist

Company: Indiana University
Location: Bloomington
Posted on: September 3, 2024

Job Description:

DepartmentMEDIA SCHOOL (BL-MSCH-IUBLA)Department InformationThe Media School at Indiana University is built on a decades-long tradition of journalism, film, media, and communication at one of the nation's premier public universities. Our programs focus on teaching, researching, and creating media from academic, creative, and professional perspectives. The Media School is committed to building and supporting a diverse, inclusive, and equitable community of students, faculty, practitioners, and staff.This position reports to the director of finance and will not be a supervisor. Job SummaryDepartment Specific Responsibilities

• Provides support to team members in navigating financial transaction processes, making corrections, and interpreting policy.
• Approves specific financial transactions.
• Ensures Media School SOPs are accurate and consistent with school, campus, and university policy.
• Seeks opportunities to improve processes to ensure accuracy and efficiency.
• Processes a series of financial transactions including requisitions, accounting entries, and IU Foundation reimbursement requests.
• Processes eDocs related to employment activities including hires, renewals, and terminations.
• Processes non-employee travel reimbursement requests and assists faculty and staff with travel and out-of-pocket expense reimbursements as needed.
• Generates financial reports and creates dashboards as needed.
• Drafts preliminary budgets for various operational areas, researching past transactions and working with the appropriate faculty and staff to forecast future costs.
• Develops reporting systems for faculty, units, and operational areas (including centers and administrative units)
• Assists the director of finance with budget construction process.
• Assists the director of finance with year-end close process.
• Performs monthly and biweekly payroll audits and works with the payroll processors to address any discrepancies.
• Performs P-card reconciliation.
• Reconciles monthly statements for IU and IU Foundation accounts, investigates any discrepancies, and takes corrective action.General Responsibilities
  • Using knowledge and application of accepted procedures and standards, performs financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.
  • Makes recommendations on policies and guidelines for division/department activities.
  • Monitors expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
  • Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
  • Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.
  • Prepares operating and project budget drafts independently and/or in coordination with other finance staff. Regularly explains financial concepts to non-financial employees.
  • Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets. QualificationsCombinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. EDUCATIONRequired
    • Bachelor's degree in finance, business, or related fieldWORK EXPERIENCEPreferred
      • Some relevant experienceSKILLSRequired
        • Proficient communication skills
        • Maintains a high degree of professionalism
        • Demonstrates time management and priority setting skills
        • Demonstrates a high commitment to quality
        • Possesses flexibility to work in a fast paced, dynamic environment
        • Seeks to acquire knowledge in area of specialty
        • Intermediate understanding of technology; experience using electronic platforms to perform various tasks.
        • Demonstrated experience solving problems with independent thought
        • Proficiency in computer systems, including standard Office software
        • Advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables
        • Ability to use standard office equipment such as phone, fax, scanner, etc
        • Experience managing workflows, processes, and/or data entry
        • Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget
        • Demonstrates ability to interpret and apply concepts and policies to daily work functions
        • Ability to clearly present material and make it accessible to a variety of audiences
        • Ability to interpret financial documents from an accounting, policy, and practice perspectivePreferred
          • Enthusiasm for organizing data and information
          • Proven proficiency with intermediate level Excel formulas and functions
          • A knack for identifying process improvements
          • Proven customer service-orientated communications skills
          • Strong analytical and problem-solving abilities
          • Ability to work both independently and as a team member
          • Ability to effectively interact with a diverse constituencyWorking Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.Work LocationThis position is based in Franklin Hall on the IU Bloomington campus.This position is eligible to work a hybrid schedule (mix between 2 remote workdays and 3 in-person workdays), subject to change in the future based on university policy and business needs. Advertised Salary$50,000-$56,000 annual salary rangeBenefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:
            • Multiple plan options for medical insurance
            • Dental insurance
            • Health Savings Account with generous IU contribution
            • Life insurance, LTD, and AD&D options
            • Base retirement plan contribution from IU, subject to vesting
            • Additional supplemental retirement plan options
            • Tuition benefit for IU classes
            • 10 paid holidays per year
            • Generous Paid Time Off
            • Paid Parental Leave
            • Employee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure.Job ClassificationCareer Level: CoreFLSA: ExemptJob Function: FinanceJob Family: Financial AdministrationClick here to learn more about Indiana University's Job Framework.Posting DisclaimerThis posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.Contact UsRequest SupportTelephone: 812-856-1234

Keywords: Indiana University, Bloomington , Financial Administration Specialist, Accounting, Auditing , Bloomington, Indiana