Assistant Dean for Finance and Administration , IU Bloomington Office of Finance

Company: Indiana University
Location: Bloomington
Posted on: September 22, 2024

Job Description:

DepartmentFINANCE ADMINISTRATION & BUDGE (BL-BAP-IUBLA) Department InformationThe Indiana University Jacobs School of Music is a collaborative, creative atmosphere with an accomplished faculty and staff dedicated to the growth and excellence of the next generation of musicians, music scholars, and educators. Job SummaryThe Assistant Dean for Finance and Administration serves as the fiscal officer for Jacobs and its lead fiscal strategist. This role will manage, plan, and organize the school's financial operations which include, but are not limited to, financial planning, forecasting, budgeting, data analysis, and administration. The position works closely with and is a member of the Dean's leadership team.Department Specific Responsibilities

• Provides supervision to all fiscal and facility positions within Jacobs.
• Conducts financial and enrollment trend analyses and provides strategic, visionary, and operational guidance for the school and its Leadership Team.
• Serves as the school's fiscal officer, which includes direct responsibility for all internal controls, accounting, finance, forecasting, budgeting, building/business operations, and financial compliance.
• Fosters a culture of fiscal compliance that safeguards university and school assets.
• Devises and deploys robust internal controls and financial reconciliations.
• Oversees the development, maintenance, and revision as needed of the school's accounts and systems for monitoring financial activities.
• Provides timely fiscal analysis and other information tailored to key audiences in terms of their level of understanding, goals, and desired outcomes.
• Works with all resource owners to promote sustainable and strategic use of funds to address the goals of Jacobs and the Campus.
• For capital projects, advocates for and ensures that the needs and resources of the school are fully understood, and resources are deployed judiciously and effectively.
• Fosters a service-oriented, accountable team environment with four direct reports and a total team of twelve individuals.
• Motivates finance and operational teams to perform efficiently and at the highest level.
• Develops staff skills so that redundancy in key positions exists.
• Provides executive oversight to ensure training of all personnel responsible for compliance with university fiscal policies.
• Supervises Director of Human Resources (HR Business Partner) and works closely with this position to evaluate appropriate equitable compensation.
• Supervises the Facilities Director.
• Acts as a liaison to Capital Planning and Facilities for financial issues associated with projects.
• Works closely with the Executive Associate Dean for space assignment issues.
• Provides strong, positive operational support and guidance to the faculty, students and staff of the school.
• Reviews and creates policies and procedures that meet the school's strategic goals.
• Communicates those policies, procedures, and strategy effectively with all school leaders, fiscal delegates, and stakeholders as appropriate.
• Responsible for deployment of action items within Jacobs Strategic Plan as it relates to finance, resources and human resources.
• Works with school leadership on fiscally related decisions such as financial aid strategy, academic appointments, and salary administration.
• Oversees department and program budget requests and, with final oversight by the Jacobs Leadership Team.
• Exercises final authority on most school expenditures of consequence.
• Oversees the annual budget build and the regular generation and analysis of financial statements for programs, departments, and the school; analyzing trends, departmental balances, income, expenditures, etc.
• Provides high level collaboration with other campus and RC level fiscal officers to foster strong partnerships, consistent financial oversight and strategy.
• Develops relationship with peers and partner organizations throughout IU to share best practices, and to advocate for change when warranted (This may include collaboration and sharing of best practices in areas such as trend analysis, financial policies, and fiscal management).
• Serves with integrity as a senior member of the leadership team and guide school and campus leadership on key business and fiscal mattersGeneral Responsibilities
  • Directs the daily and long-term financial and administrative operations of a multi-faceted academic research, performance and creative activity, and teaching School.
  • Responsible for accuracy, timelines, and the general integrity of the financial statements.
  • Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
  • Manages complex revenues including internal and external sources.
  • Directs the management of general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
  • Prepares operating and project budget drafts.
  • Creates annual revenue and expenditure budget for school or support unit.
  • Monitors functional area budgets and reports any significant deviations from approved budgets.
  • Develops budgetary policies and procedures.
  • Responsible for supervising business support personnel.
  • Develops, plans, and directs special projects, which may include space renovations, space allocations, staffing, equipment purchases, long-range plans, leasing of off-campus space and services.
  • May oversee and direct variety of human resources activities including employment, labor relations, benefits, training, and classification for functional area.QualificationsCombinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.EDUCATIONRequired
    • Bachelor's degree in finance, business, or related fieldPreferred
      • Master's degreeWORK EXPERIENCERequired
        • 4 years of related functional experience
        • 1 year of management experience
        • Some experience in project management, user-testing, and implementation and/or development of financial structures, policies, and proceduresSKILLSRequired
          • Proficient communication skills
          • Maintains a high degree of professionalism, including maintaining confidentially and a high level of discretion on sensitive matters
          • Demonstrates time management and priority setting skills
          • Demonstrates a high commitment to quality
          • Excellent organizational skills
          • Excellent collaboration and team building skills
          • Effectively coaches and delivers constructive feedback
          • Instills commitment to organizational goals
          • Demonstrates excellent judgment and decision-making skills
          • Effective conflict management skills
          • Builds and manages effective teams
          • Experience using large scale financial platforms in and/or for a variety of financial operations
          • Advanced ability to interpret financial documents from an accounting, policy, and practice perspective
          • Intermediate accounting skills and an understanding of Generally Accepted Accounting Principles (GAAP)
          • Ability to mine data from multiple sources and integrate into usable formats
          • Ability to clearly present material and make it accessible to a variety of audiences
          • Ability to understand and interpret financial policies, regulations, and pertinent state/federal laws
          • Advanced knowledge of financial statements and different budgetary models; ability to apply in different situations
          • Knowledge of IU's human resources policies and procedures as related to managing staff
          • Knowledge and understanding of the importance of mentors and mentorships
          • Demonstrates ability to create workable solutions from broad concepts and ideas, projections, forecasting, and long-term planningPreferred
            • Deep understanding of financial modeling, accounting principles, and fiscal planning
            • Ability to supervise, guide and motivate a large number of staff members, including high-level directors on the management team
            • Comprehensive and clear understanding and interpretation of university and departmental operating policies
            • Ability to strategically create new procedures to help the school achieve its operational goals
            • Demonstrates knowledge about the multifaceted mission of the school to inform decisions that may financially impact the school
            • Familiarity with IU Foundation and/or higher education sector protocols is importantWorking Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. This position requires a high degree of mental concentration and sound and broad conceptual judgement to properly perform the duties of the position. The person in this role must be able to perform the essential functions with or without an accommodation.Work LocationBloomington, Indiana This is an in-person position. Advertised Salary$115,000 - $130,000 per year based on experienceBenefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:
              • Multiple plan options for medical insurance
              • Dental insurance
              • Health Savings Account with generous IU contribution
              • Life insurance, LTD, and AD&D options
              • Base retirement plan contribution from IU, subject to vesting
              • Additional supplemental retirement plan options
              • Tuition benefit for IU classes
              • 10 paid holidays per year
              • Generous Paid Time Off
              • Paid Parental Leave
              • Employee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure.Job ClassificationCareer Level: Sr. OperationalFLSA: ExemptJob Function: FinanceJob Family: Financial Administration Click here to learn more about Indiana University's Job Framework.Posting DisclaimerThis posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.Contact UsRequest SupportTelephone: 812-856-1234

Keywords: Indiana University, Bloomington , Assistant Dean for Finance and Administration , IU Bloomington Office of Finance, Accounting, Auditing , Bloomington, Indiana