Company: Trustees of Indiana University
Posted on: January 15, 2020
OFC OF VP RESEARCH (UA-VPRO-IUBLA)
Indiana University has formed a new Office of Business Partnerships
to bring greater consistency to, and achieve greater impact from,
the university's relationships with businesses. The goal is for a
more coordinated approach to lead to stronger relationships, more
opportunities for students and faculty, and greater financial
support for all of IU's educational activities.
The new office will include Corporate Relations and the Office of
Sponsorships, Licensing, and Trademarks. The Office of Business
Partnerships will work in close collaboration with school corporate
relations offices, the Office of Innovation and Commercialization,
IU Ventures (formerly known as IURTC), and IU Athletics. Located
within the Office of the Vice President for Research to help ensure
close alignment with IU's academic mission, the new office will
also maintain a dotted line to the Office of the Vice President and
CFO to facilitate a close working relationship with IU Purchasing
and other units there.
This position provides complex and comprehensive administrative
support to the Office of Business Partnerships and Vice President
for Research (VPR) Communications team. Prepares confidential
documents, schedules appointments, manages calendars, prepares
background materials and agendas, oversees travel arrangements,
coordinates meetings, and fields calls and correspondence. Develops
and maintains records, files, documents, and communications.
Facilitates resolution of day-to-day issues that arise, and
communicates issues to the AVP and Executive Director, Research
Communications regarding their respective areas.
Duties and responsibilities:
- Evaluates meeting requests to determine purpose and
requirements, and schedules accordingly. Schedules all
appointments, committees, conference calls and trips. Determines
availability or alternate representation. Coordinates team members'
calendars with various senior-level University administrators,
alumni, faculty, staff and others external to the University,
including state and national officials and external partners.
Gathers, prepares and assembles all pertinent background documents
and materials for meetings to ensure that team members are fully
prepared for all meetings.
- Manages and oversees all travel arrangements for the AVP and
Executive Director. Plans travel itineraries and arranges
transportation, conference registrations, meals, and lodging
reservations. Arranges for any necessary equipment. Prepares and
submits appropriate forms and receipts for reimbursement.
- Serves as liaison and resource person to high-level
administrative offices across all campuses. Researches and responds
to internal and external inquiries, coordinates activities,
exchanges information, and resolves problems and concerns.
Investigates requests for assistance. Prepares reports for the AVP
and the Executive Director's consideration and action. Drafts and
prepares routine and non-routine correspondence. Proofreads
documents for grammar, spelling and content. Produces finished copy
for distribution. Handles confidential information with tact and
discretion. Establishes, organizes and maintains files for
meetings, committees, and others for quick retrieval.
Bachelor's degree and two years of experience in executive-level
Excellent professional communication including ability to interact
with a wide diversity of individuals, including internal and
external leaders, using tact and diplomacy. Proficient with word
processing, presentation, database, and spreadsheet software.
Strong grammar and copy-editing skills. Strong organizational
skills including ability to track multiple projects simultaneously.
Ability to analyze complex information, make recommendations, and
exercise independent judgment. Ability to exercise strong attention
to detail. Ability to exercise the highest standards of integrity,
professionalism and discretion.
Experience at IU with a strong knowledge of IU policies and
Working Conditions / Demands
Must have the ability to multitask, prioritize, and respond quickly
to changing events. Must transport and move moderate weight of
office supplies and equipment. Must work extensively with work
station monitor and office equipment. Intense mental concentration
Salary Plan: SS
Salary Grade: 0G
Job Function: General Admin
This posting is scheduled to close at 11:59pm EST on the advertised
Close Date. This posting may be closed at any time at the
discretion of the University, but will remain open for a minimum of
5 business days. To guarantee full consideration, please submit
your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your
resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action
employer and a provider of ADA services. All qualified applicants
will receive consideration for employment without regard to age,
ethnicity, color, race, religion, sex, sexual orientation, gender
identity or expression, genetic information, marital status,
national origin, disability status or protected veteran status.
Indiana University does not discriminate on the basis of sex in its
educational programs and activities, including employment and
admission, as required by Title IX. Questions or complaints
regarding Title IX may be referred to the U.S. Department of
Education Office for Civil Rights or the university Title IX
Keywords: Trustees of Indiana University, Bloomington , Administrative Coordinator, Administration, Clerical , Bloomington, Indiana
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