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Part-time Administrative Assistant

Company: Trustees of Indiana University
Location: Bloomington
Posted on: January 16, 2020

Job Description:



Department Information

The Division of Student Affairs is focused on building a strong foundation to ensure every student's IU experience is positive, safe, healthy, and meaningful. The Division of Student Affairs staff and 17 departments aim to help students navigate their time at IU, providing the tools they need to be successful in school and after graduation. Students are our priority and their health, safety, and overall well-being are our core mission.

Job Summary

The Administrative Assistant provides the following general office and secretarial support: Answers telephone, assesses callers' needs, determines priority, and routes information to the appropriate staff member; greets and checks in all OSC visitors and provides general office information; schedules appointments for hearing officers; processes requests for Dean's evaluation forms, study abroad, and other disciplinary records checks; prepares files for review; monitors general office email account(s); sends and responds to emails as requested; schedules students for appointments, meetings, and/or OSC seminars as necessary; assists with daily record keeping within OSC database; other duties as assigned. This position involves daily interaction with confidential student records and information. The successful candidate demonstrates high levels of integrity.

Required Qualifications

High school diploma or GED.

Experience with confidentiality. Ability to pass a background check. Experience with general office practices. Working knowledge of Microsoft Office Suite, especially MS Word, Outlook, and Excel. Ability to effectively communicate and exchange information using multiple mediums.

Working Conditions / Demands

Ability to work in a busy and dynamic public space. Ability to operate in a professional environment, and to respect and support student diversity.

Work Location

Bloomington, Indiana

Job Classification

Salary Plan: HR

Salary Grade: HR

FLSA: Nonexempt

Job Function: Temporary Hourly

Posting Disclaimer

This posting is scheduled to close at 11:59pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but it will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. .

Keywords: Trustees of Indiana University, Bloomington , Part-time Administrative Assistant, Administration, Clerical , Bloomington, Indiana

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