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Part-Time Graduate Office Assistant, Biology

Company: Indiana University
Location: Bloomington
Posted on: April 10, 2021

Job Description:

DepartmentBIOLOGY (BL-BI-IUBLA)Department InformationWe are a large unified department with strong undergraduate degrees, nationally-ranked graduate programs, and world-class research spanning the breadth of biological questions and experimental systems - from ecosystems to microbiology and developmental biology, from evolution to cell biology, from molecular biology to systems biology, bioinformatics, and genomics. This is an exciting time for Biology - enormous advances in global genome analysis coupled with unprecedented developments in interdisciplinary research have made the 21st century the Century of Biology. We invite you to join us in these exciting times. The Department of Biology is part of The College of Arts + Sciences, the oldest and largest academic division of Indiana University. We are committed to diversity and inclusion. Check out our initiatives here. Job SummaryThe Graduate Office in the Department of Biology seeks part-time assistance (about 29 hours per week) with administrative and student services responsibilities.The position primarily consists of, but is not exclusive to, responsibility for the following tasks:

  • Greeting visitors and directing them to appropriate offices.
  • Assisting with recruitment activities (e.g., data entry, admissions, Graduate Recruitment Weekend planning, sending of offer/decline letters).
  • Assisting with planning of new student orientation and other grad student specific programming (e.g., workshops, information sessions, etc.).
  • Assisting with mass mailings and shipping of materials for recruitment conferences.
  • Organizing and maintaining databases and student folders.
  • Helping to coordinate the Associate Instructor assignment process.
  • Coordinating fellowship applications (e.g., sending out notices to students, organizing application materials, etc.).
  • Performing general office duties (e.g., sorting mail, making the office presentable to visitors, etc.).
  • Assisting with processing of admission applications.Required QualificationsHigh school diploma or GED.Ability to follow written instructions and keep accurate records. Responsible and attentive to detail. Good organizational skills. Good judgment.Preferred QualificationsAssociate or Bachelor's degree. Preference given to applicants who are not presently undergraduate or graduate students. Work LocationBloomington, IndianaWork HoursCandidates should generally be available to work about 4 days a week for 6-7 hours per day during regular business hours (8:00 a.m. - 5:00 p.m.).Position requires occasional evening or weekend work (primarily around Graduate Recruitment Weekend in February).Job ClassificationCareer Level: TemporaryFLSA: NonexemptJob Function: Temporary HourlyJob Family: Temporary RegularClick here to learn more about Indiana University's Job Framework.Posting DisclaimerDue to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time. This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.Contact UsRequest SupportTelephone:

Keywords: Indiana University, Bloomington , Part-Time Graduate Office Assistant, Biology, Administration, Clerical , Bloomington, Indiana

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