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Database Coordinator, Office of Admissions Operations

Company: Indiana University
Location: Bloomington
Posted on: January 16, 2022

Job Description:



Department Information

The Office of Enrollment Management serves Indiana University Bloomington by recruiting, enrolling, and serving the undergraduate population. We are deeply committed to transforming students' lives through access, engagement, and success while becoming the most innovative, strategic, and visionary enrollment management team in the nation. With a strong focus on diversity and excellent service, OEM works with campus partners to make IU Bloomington the best university possible.

The Office of Admissions Operations provides strategic planning and operational support for recruitment, marketing, and processing activities, local and enterprise systems, and business processes. The department conducts research and investigation on marketing strategies and technical tools such as those used for web architecture, multimedia production, social media, programming and analysis by lead higher education institutions as well as private sectors to offer the highest level of service to potential and current students for Indiana University.

Job Summary

Department-Specific Responsibilities: Provides operational support for software applications and data requests within Admissions Operations and Office of Admissions.
Works with the Data Manager and the Lead Data Manager/Analyst for Recruitment to help create and prepare rosters and reports using SQL within multiple databases and data sources.
Cleans and prepares data files to submit for processing; and provides data support for recruitment and communication activities within the CRM product.
Works with a wide range of customers both within Office of Admissions and Enrollment Management and on the campus to respond to technical questions regarding the design of reports, appropriate data fields, and how to obtain effective and appropriate information for decision support.
Creates and maintains documentation on reports, operations, and applications.
General-Responsibilities: Ensures database integrity by coordinating, logging, and/or monitoring more advanced data exchanges; assists in creating and running database reports using report writing tools; assists in updating and maintaining database.
Assists users with escalated database questions and provides support on database or data access issues; consults with users on data reporting needs and assists in developing new data reporting queries.
Often provides guidance and acts as a lead for data entry and/or data coordination activities or projects.
Reviews, tests, and executes database queries to check data accuracy and integrity.
Assists database developers with implementing upgrades, modifications, etc.
Adheres to and ensures compliance with established policies and procedures related to data management.
Documents testing results and any issues discovered; implements basic resolutions/fixes.
Coordinates and may assist in data entry and coding of data in preparation for computer processing; records, cleans, and manipulates data in preparation for analyses and interpretation; assists in compilation of the results and in preparation of reports and analyses of data.
Assists in the training of new staff on database access and reporting.



Required Associate's degree (preferably in information technology related field).

Required 2 years of database software or related experience.
Combinations of related education and experience may be considered.

SKILLS Proficient communication skills.
Maintains a high degree of professionalism.
Demonstrated time management and priority setting skills.
Demonstrates a high commitment to quality.
Possesses flexibility to work in a fast paced, dynamic environment.
Highly thorough and dependable.
Possesses a high degree of initiative.
Ability to build strong customer relationships.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: Information Technology

Job Family: Database Admin & Development

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

Keywords: Indiana University, Bloomington , Database Coordinator, Office of Admissions Operations, Administration, Clerical , Bloomington, Indiana

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