Admissions Office Coordinator (Admissions Assistant)

Company: Indiana University
Location: Bloomington
Posted on: March 13, 2023

Job Description:

DepartmentMAURER SCHOOL OF LAW (BL-LAWS-IUBLA)Department InformationFounded in 1842, the Indiana University Maurer School of Law is the oldest public law school in the Midwest. Located on Indiana University's flagship Bloomington campus, the Law School is unmatched for the beauty of its surroundings, providing students an exceptional legal education. It is the highest-ranked public law school in Indiana and in the top 20 among public law schools nationally. Preeminent faculty, dedicated and talented staff, and engaged alumni make up the law school's caring and inclusive community. The Law School is committed to hiring and developing staff, with diverse backgrounds and life experiences, who want to work in a high performing and collegial environment that supports the outstanding work of our students and colleagues. Job SummaryDepartment-Specific Responsibilities

• Coordinates and executes administrative activities within the Admissions Office of the Maurer School of Law. Develops, coordinates, and executes law school events, as well as travel itineraries and presentation materials for Admissions Office staff as well as visitors. Updates information in the law school admissions database and serves on the office's front line greeting visitors and answering phone calls and emails.
• Serves as initial contact and representative of the Maurer School of Law Admission Office. Counsels prospective students with basic information on admission requirements. Responds to requests for information and sends appropriate materials/responses to inquiries and contacts.
• Assists the Director of Admissions Operations with the processing of applications submitted to the Maurer School of Law.
• Schedules and oversees all prospect visits.
• Consults with admissions staff to develop travel planning and schedules.
• Plans and schedules travel accommodations for staff and law students representing the Maurer School of Law.
• Plans, organizes and supervises staff in the shipping of recruiting materials.
• Creates documentation for travel in the IU Travel Management System. Collects, organizes and submits all travel related documents and reimbursements for Assistant Dean of Admissions and prospective students.
• Collects, organizes, encodes, and enters information into admissions database.
• Enters new contacts into admissions database. Reviews and grants requests for application fee waivers, uploads application information and materials into applicants' files. Sends receipt of materials confirmations to applicants.
• Assist the admissions staff in coordinating the logistics and planning for major Maurer School of Law admission events, such as information sessions and admitted student events.
• Coordinates the workflow of the Maurer School of Law admission office updates, revisions, and development of printed admitted student yield and matriculation information materials.
• Serves as a backup for law school admissions staff by attending law school recruitments events when the need arises. General Responsibilities
  • Oversees the processing and evaluation of all applications for admissions into that school and accompanying material, such as transcripts, to determine eligibility.
  • Maintains records and databases of applications; updates and purges as necessary; gathers and collates information from records and prepares reports.
  • Reviews applications for completeness, contacts applicants for any missing information or to resolve discrepancies, and obtains any necessary information from other sources.
  • Schedules and oversees any applicant interviews.
  • Makes recommendations regarding admissions and financial aid decisions; contacts applicant regarding the decision on the admission application.
  • Responds to phone and email inquiries on admissions process and status of applications; may assist in the design of recruiting events and materials.
  • Counsels potential students regarding courses and grades required for admission.
  • May supervise temporary staff in the admissions office; monitors and evaluates job performance.
  • Maintains files and databases on students admitted into the school; generates reports based on this information. QualificationsEDUCATIONRequired
    • High school diploma or GED Preferred
      • Bachelor's degreeWORK EXPERIENCERequired
        • 2 years office or related experienceCombinations of related education and experience may be considered. SKILLSRequired
          • Proficient communication skills
          • Maintains a high degree of professionalism
          • Demonstrates time management and priority setting skills
          • Demonstrates a high commitment to quality
          • Possesses flexibility to work in a fast paced, dynamic environment
          • Highly thorough and dependable
          • Commitment to working with people of diverse backgrounds Preferred
            • Experience with Chrome River, Microsoft 365, and familiarity with IU/Bloomington--------------Working Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.Work LocationBloomington, IndianaAdvertised SalaryStarting salary for position is $16.50 per hour or $34,320.00 annually.Benefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:
              • Multiple plan options for medical insurance
              • Dental insurance
              • Health Savings Account with generous IU contribution
              • Life insurance, LTD, and AD&D options
              • Base retirement plan contribution from IU, subject to vesting
              • Additional supplemental retirement plan options
              • Tuition benefit for IU classes
              • 10 paid holidays per year
              • Generous Paid Time Off
              • Paid Parental Leave
              • Employee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure.Job ClassificationCareer Level: IntermediateFLSA: NonexemptJob Function: Student ServicesJob Family: Admissions & RecruitmentClick here to learn more about Indiana University's Job Framework.Posting DisclaimerDue to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time. This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.Contact UsRequest SupportTelephone: 812-856-1234

Keywords: Indiana University, Bloomington , Admissions Office Coordinator (Admissions Assistant), Administration, Clerical , Bloomington, Indiana