Graduate Coordinator (Administrative Assistant)
Company: Indiana University
Location: Bloomington
Posted on: April 17, 2024
Job Description:
DepartmentCLASSICAL STUDIES (BL-CLAS-IUBLA)Department
InformationAs a department in the College of Arts and Sciences,
Indiana University's Classical Studies department offers
undergraduate and graduate degrees that prepare you for a broad
range of academic and career opportunities. Our outstanding faculty
teach courses in ancient Greek and Latin, art and architecture,
literature, mythology, film, and classical civilization. We also
offer exciting study abroad opportunities, along with scholarships
to help support your pursuits.More information about the Department
of Classical Studies at Indiana University may be found at here.The
College values diversity, equity, and inclusion as a core strength
and essential element in the success of its educational mission.
For our full diversity statement, click here.More information about
the College of Arts and Sciences at Indiana University may be found
here. Job SummaryThis position entails providing general
administrative support to the department, including website
maintenance, purchasing, and scholarship coordination, as well as
specific support to the graduate program as graduate coordinator,
including record-keeping and management of recruitment, admissions,
and placement of graduate students.Department Specific
Responsibilities
- Provides guidance to students and faculty regarding policies
and procedures for all departmental graduate programs.
- Screens student concerns, and as appropriate, refers them to
the DGS.
- Assists students with funding options and support, including
fellowships and awards.
- Serves as admissions coordinator for the graduate
programs.
- Provides logistical support for qualifying exams, dissertation
proposal defense, and dissertation defense.
- Collaborates with students on eDoc submission and support.
- Coordinates events for the Ph.D. programs.
- Contributes content for the graduate portion of the department
website and department bulletin boards.
- Coordinates departmental prize and fellowship
competitions.
- Serves as a liaison to campus partners for cross-departmental
student services initiatives, providing information, securing space
reservations, scheduling planning meetings, and providing necessary
documentation.
- Accurately maintains electronic records and databases.
- May prepare and disseminate handouts, presentations, or other
materials.
- May assist with ordering or creation of promotional materials
for student organizations or departmental needs.
- May provide guidance to other Student Services
Coordinators.General Responsibilities
- Provides administrative support to a department or group of
professionals, exercising confidentiality, tact and diplomacy.
- Utilizes business software applications to prepare
correspondence, reports, presentations, agendas, minutes, etc.;
compiles data for expense and statistical reports.
- Receives, screens, and directs incoming calls, visitors, mail,
and email promptly, courteously, and accurately.
- Schedules and confirms appointments, meetings, and travel
arrangements; tracks expenses.
- Participates in the development and implementation of
administrative standards, policies and practices for the
organization.
- May perform other duties related to maintaining an internal
website and/or working with social media.QualificationsCombinations
of related education and experience may be considered. Education
beyond the minimum required may be substituted for work experience.
Work experience beyond the minimum required may be substituted for
education. EDUCATIONRequired
- High school diploma or equivalent (such as HSED or GED)WORK
EXPERIENCERequired
- 2 years of relevant experienceSKILLSRequired
- Excellent organizational skills
- Demonstrates ability to maintain confidential information
- Strong verbal communication and listening skills
- Demonstrates excellent judgment and decision making skills
- Ability to simultaneously handle multiple priorities
- Maintains composure under pressureWorking Conditions /
DemandsThis role requires the ability to effectively communicate
and to operate a computer and other standard office productivity
equipment. The position involves sedentary work as well as periods
of time moving around an office environment and the campus. The
person in this role must be able to perform the essential functions
with or without an accommodation.Work LocationBloomington,
IndianaAdvertised Salary$37,500-$39,000 AnnuallyBenefits
OverviewFor full-time staff employees, Indiana University offers a
wide array of benefits including:
- Multiple plan options for medical insurance
- Dental insurance
- Health Savings Account with generous IU contribution
- Life insurance, LTD, and AD&D options
- Base retirement plan contribution from IU, subject to
vesting
- Additional supplemental retirement plan options
- Tuition benefit for IU classes
- 10 paid holidays per year
- Generous Paid Time Off
- Paid Parental Leave
- Employee Assistance Program (EAP)Learn more about our benefits
by reviewing our online Benefits Brochure.Job ClassificationCareer
Level: IntermediateFLSA: NonexemptJob Function: General
AdministrationJob Family: Administrative SupportClick here to learn
more about Indiana University's Job Framework.Posting
DisclaimerThis posting is scheduled to close at 11:59 pm EST on the
advertised Close Date. This posting may be closed at any time at
the discretion of the University, but will remain open for a
minimum of 5 business days. To guarantee full consideration, please
submit your application within 5 business days of the Posted
Date.If you wish to include a cover letter, you may include it with
your resume when uploading attachments.Equal Employment
OpportunityIndiana University is an equal employment and
affirmative action employer and a provider of ADA services. All
qualified applicants will receive consideration for employment
based on individual qualifications. Indiana University prohibits
discrimination based on age, ethnicity, color, race, religion, sex,
sexual orientation, gender identity or expression, genetic
information, marital status, national origin, disability status or
protected veteran status. Indiana University does not discriminate
on the basis of sex in its educational programs and activities,
including employment and admission, as required by Title IX.
Questions or complaints regarding Title IX may be referred to the
U.S. Department of Education Office for Civil Rights or the
university Title IX Coordinator. See Indiana University's Notice of
Non-Discrimination here which includes contact information.Campus
Safety and SecurityThe Annual Security and Fire Safety Report,
containing policy statements, crime and fire statistics for all
Indiana University campuses, is available online. You may also
request a physical copy by emailing IU Public Safety at iups@iu.edu
or by visiting IUPD.Contact UsRequest SupportTelephone:
812-856-1234
Keywords: Indiana University, Bloomington , Graduate Coordinator (Administrative Assistant), Administration, Clerical , Bloomington, Indiana
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