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Administrative Assistant, 10 Month Appointment

Company: Indiana University
Location: Bloomington
Posted on: June 30, 2024

Job Description:

DepartmentIU HEALTH CENTER (BA-IUHC-IUBLA)Department InformationThe Office of Student Life is focused on building a strong foundation to ensure every student's Indiana University experience is positive, safe, healthy, and meaningful. The Office of Student Life staff and departments aim to help students navigate their time at IU, providing the tools they need to be successful in school and after graduation. Students are our priority, and their health, safety, and overall well-being are our core mission.The Student Health Center is proud to be a department within the Office of Student Life, committed to promoting learning and respect by integrating diversity, equity and inclusion in all programs, interactions, and partnerships. We commit to creating and maintaining an inclusive environment where all people are respected, valued, and affirmed so that they may know they matter and belong at Indiana University.Job SummaryThe Administrative Assistant is the main contact for patients scheduling walk-in appointments, providing insurance information, and checking out. The cashier must have the knowledge, experience, and customer service skills to assist the patient while also following Student Health Center guidelines for eligibility to be seen, insurance coverage and options for billing the bursar.Department Specific Responsibilities

  • Assists patients with all aspects of registration and check-out.
  • Verifies patients' eligibility, student status/demographics.
  • Schedules appointments.
  • Accepts payments.
  • Maintains a secure cash drawer.
  • Sets up accounts to bill insurance.
  • Liaises between staff, patients and parents.General Responsibilities
    • Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
    • Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.
    • Receives, screens, and directs incoming calls, visitors, mail, and email.
    • Schedules and confirms appointments and meetings.
    • Assists the development and implementation of administrative standards, policies and practices for the organization.QualificationsEDUCATIONRequired
      • High school diploma or equivalent (such as HSED or GED)WORK EXPERIENCEPreferred
        • 1 year of office experience/cash handling experienceSKILLSRequired
          • Excellent organizational skills
          • Strong verbal communication and listening skills
          • Effective interpersonal skills
          • Maintains a high degree of professionalism
          • Demonstrates ability to maintain confidential informationPreferred
            • Familiarity with medical terminology and health insurance
            • Quick and accurate decision making
            • Ability to learn and work in multiple computer systems with a high degree of accuracy in a fast-paced environment while providing excellent customer service
            • Thorough and dependableWorking Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.Work LocationBloomington, Indiana Advertised Salary$16.58 per hourWork HoursFull time position, 40 hours per week, 10 months a year.Monday-Friday 8:00am-5:00pm, or 8:30am-5:30pmBenefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:
              • Multiple plan options for medical insurance
              • Dental insurance
              • Health Savings Account with generous IU contribution
              • Life insurance, LTD, and AD&D options
              • Base retirement plan contribution from IU, subject to vesting
              • Additional supplemental retirement plan options
              • Tuition benefit for IU classes
              • 10 paid holidays per year
              • Generous Paid Time Off
              • Paid Parental Leave
              • Employee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure.Job ClassificationCareer Level: FoundationalFLSA: NonexemptJob Function: General AdministrationJob Family: Administrative SupportClick here to learn more about Indiana University's Job Framework.Posting DisclaimerThis posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.Contact UsRequest SupportTelephone: 812-856-1234

Keywords: Indiana University, Bloomington , Administrative Assistant, 10 Month Appointment, Administration, Clerical , Bloomington, Indiana

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