Part-Time Administrative Assistant

Company: Indiana University
Location: Bloomington
Posted on: September 1, 2024

Job Description:

DepartmentPHILOSOPHY (BL-PL-IUBLA)Department InformationPhilosophy has been part of the curriculum at Indiana University since its founding in 1820. Our department emphasizes independent thought, rigor, self-reflection, and the application of reason to every problem, large and small. We aim to build and maintain an inclusive community in which everyone is safe and welcome and everyone can reach their full potential. Our department hosts and supports a Minorities and Philosophy (MAP) Chapter and an active undergraduate Philosophy Club. The Philosophy department's research profile is well balanced across all major areas of philosophical inquiry with a number of areas of particular strength. Our graduate program has been nationally recognized for research excellence for the past 50 years.Job SummaryDepartment-Specific Responsibilities

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
• Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
• Participates in the development and implementation of administrative standards, policies and practices for the organization.
• May perform other duties related to maintaining an internal website and/or working with social media.
• Processes out-of-pocket and travel reimbursements.
• Works closely with the Department Manager and the Graduate Coordinator to plan and coordinate department events such as the Colloquia Series and weekly department gatherings.
• Assists with publication of annual newsletter.
• Gathers and posts office hours.
• Assists Department Manager with purchasing.
• Maintains department calendars and social media.
• Assists Department Manager with other administrative needs as they arise for the department.QualificationsEDUCATIONRequired
  • High school diploma or equivalent (such as HSED or GED)Preferred
    • Bachelor's degreeWORK EXPERIENCERequired
      • 2 years experience in related fieldSKILLSRequired
        • Excellent organizational skills
        • Demonstrates ability to maintain confidential information
        • Strong verbal communication and listening skills
        • Demonstrates excellent judgment and decision making skills
        • Ability to simultaneously handle multiple priorities
        • Maintains composure under pressure Working Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.Work LocationBloomington, IndianaAdvertised Salary$17.00 per hourWork HoursThis is a part time position that can work up to 29 hours per week. Benefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:
          • Multiple plan options for medical insurance
          • Dental insurance
          • Health Savings Account with generous IU contribution
          • Life insurance, LTD, and AD&D options
          • Base retirement plan contribution from IU, subject to vesting
          • Additional supplemental retirement plan options
          • Tuition benefit for IU classes
          • 10 paid holidays per year
          • Generous Paid Time Off
          • Paid Parental Leave
          • Employee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure.Job ClassificationCareer Level: Part Time EmployeeFLSA: NonexemptJob Function: Part Time EmployeeJob Family: Part Time EmployeeClick here to learn more about Indiana University's Job Framework.Posting DisclaimerThis posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.Contact UsRequest SupportTelephone: 812-856-1234

Keywords: Indiana University, Bloomington , Part-Time Administrative Assistant, Administration, Clerical , Bloomington, Indiana