Executive Assistant - Procurement Department

Company: Signature HealthCARE
Location: Louisville
Posted on: June 25, 2025

Job Description:

Signature HealthCARE is a family-based healthcare company that offers integrated services in 5 states across the continuum of care: skilled nursing, rehabilitation, assisted living, memory care, home health, cognitive care, and telemedicine. A growing number of our centers are earning quality assurance accreditation and pioneering person - directed care. Many of our skilled nursing facilities have achieved a 4 or 5-star overall rating from the Centers for Medicare & Medicaid Services. Additionally, we have been awarded as a certified Great Place to Work for three years in a row and Modern Healthcare’s "Best Places to Work!" Overview Will be working daily out of the Signature Corporate Office Provide high-level executive support for both the VP of Procurement and Chief Financial Officer supporting operational efficiency within both departments. Support two levels of Senior Team through a variety of tasks related to organizational communication and documentation. Responsible for confidential and time sensitive material and is expected to be familiar with a variety of administrative concepts, practice and procedures. Responsible for screening calls, making travel and meeting arrangements, preparing reports and financial data. How you Will make a difference Answer and direct phone calls, emails and correspondence for the VP of Procurement in a professional and timely manner. Organize and schedule appointments, meetings and events for the VP of Procurement. Maintain Procurement’s contact lists and filing systems (physical and digital). Support daily logistical requirements such as (new user development, vetting proposed vendors, processing quotes (physical and digital). Act as a crucial liaison for the VP of Procurement effectively mediating communication and coordination between suppliers. Act as confidential assistant to Chief Financial Officer, (CFO). Act as a liaison for the CFO with appointments and guests, assuring that meeting timelines are met and take initiative to assure the CFO’s scheduling is achieved and planned. Coordinate the CFO’s travel arrangements, book flights, schedule hotel reservations and create detailed itineraries. Serve as the communication hub for all direct reports to the CFO including scheduling meetings, following up on tasks and coordinating projects. What you Need to make a Difference Bachelor’s degree in business administration or related field. Minimum of (4) four years’ experience in administrative support role at the C-Level Effective verbal and written English communication skills. Demonstrate intermediate to advanced skills in Microsoft Word, Excel, Power Point and Outlook and Internet navigation. Our exceptional Benefits Package and Signature Perks include the following and more! Medical, Dental and Vision – Voluntary Life/Disability Free Telemedicine with Medical Plan 401(K) and Roth 401(K) Tuition Forgiveness/Education Reimbursement A variety of additional specialized Insurances Pay Advance and Next Day Pay! Paid Time Off (PTO) Partner Perks and Discounts! Reward & Recognition Program (HEART) Vital Links At Signature HealthCARE, our team members are permitted – no, encouraged – to employ their talents and abilities to solve problems. Our culture is built on three distinct pillars: Learning, Spirituality and Intra-preneurship. Each pillar has its own staff and initiatives, ensuring that our unique culture permeates the entire organization. Come see what the revolution is all about! Signature HealthCARE is an Equal Opportunity-Affirmative Action Employer – Minority / Female / Disability / Veteran and other protected categories Salary Range Up to USD $65,000.00/Yr. LI-BP1

Keywords: Signature HealthCARE, Bloomington , Executive Assistant - Procurement Department, Administration, Clerical , Louisville, Indiana