Office Manager/Scheduler

Company: Robert Half
Location: Indianapolis
Posted on: February 18, 2026

Job Description:

Job Description Job Description We are looking for a dedicated Scheduler to join our client's team in Indianapolis, Indiana. In this role, you will play a vital part by coordinating schedules, dispatching crews, and ensuring seamless communication between teams, managers, and customers. You will also oversee administrative tasks and help maintain operational efficiency while fostering strong relationships across all levels of the organization. Responsibilities: • Organize daily dispatch for installation teams, ensuring schedules are accurate and routes are optimized. • Adjust schedules promptly to accommodate last-minute changes or evolving project needs. • Respond to service calls and logistical updates throughout the day to ensure smooth operations. • Collaborate with branch managers to streamline workflows and support operational goals. • Address inquiries from installers regarding job details, schedules, and clarifications. • Resolve discrepancies related to invoices, work orders, or job documentation efficiently. • Communicate professionally with customers, project managers, and site managers to confirm job requirements and updates. • Prepare quotes and assist with pricing inquiries to support customer needs. • Maintain detailed records of schedules, job progress, and installation documentation. • Identify opportunities for process improvements to enhance team productivity and operational efficiency. • Proven experience in purchasing, dispatching, or operational coordination, preferably with 3 years in a similar role. • Strong organizational skills with exceptional attention to detail and accuracy. • Effective communication abilities, both written and verbal, with a customer-service mindset. • Familiarity with construction schedules, dispatching practices, and operational workflows. • Ability to manage multiple priorities and adapt to changing demands with practical problem-solving. • Proficiency in maintaining records and handling administrative tasks in a fast-paced environment. • Team-oriented mindset with a commitment to supporting colleagues and achieving shared goals. • Demonstrated ability to build and maintain strong relationships with stakeholders through attention to detail.

Keywords: Robert Half, Bloomington , Office Manager/Scheduler, Administration, Clerical , Indianapolis, Indiana