Pre-Start Coordinator I

Company: R. T. Moore Co., Inc.
Location: Indianapolis
Posted on: February 19, 2026

Job Description:

Come join our team as a Pre-Start Coordinator! The Pre-Start Coordinator is critical to the organization to provide project support by gathering and organizing information from the budgets for each project utilizing the established tools and guidelines. RESPONSIBILITIES Project Support Promptly respond and coordinate with the field team on requests for modifying existing labor structure that is uploaded in tracking/reporting software to best accommodate the needs of the field team. Coordinate labor cost code questions from the field team with the pre-start team to ensure that labor reporting is aligned with the production budget. Clearly communicate the timing and availability of labor codes that the production team has available for labor reporting. Proactively upload initial labor cost codes for each job. Takeoff Precisely and thoroughly analyze each project to create a unit matrix that defines each residential unit by the unique layouts and fixture/specification differences. Vigorously review all applicable documents including scope of work, contracts, prints, proposals, schedules, submittals, and estimates to produce counts and specifications for all fixtures, drains, equipment, and finish items. Information Gathering Create and maintain an active project directory on each job and independently reach out to project executives for contact information as needed. Accurately extract labor from the established production budgets and upload cost codes to labor tracking/reporting software. Correctly categorize the tasks from the approved piece rate sheets and transfer content to labor tracking/reporting software. Budget Accurately fill out piece rates sheets for each job using the established tools. Thoroughly compile all piece rate sheets and labor cost code breakdowns for approval by project managers on each job. QUALIFICATIONS Clear, effective communications skills – both written and verbal Basic knowledge of Microsoft business suite of products Intermediate skill level in Excel required Familiarity with BIM360 Document Management preferred Ability to use Bluebeam software or other PDF editing software Understanding of real-time labor tracking/reporting software Preference for accuracy, attention to detail, and organization Ability to read and interpret blueprints A high school diploma or GED is required 1 – 2 years of field experience or classroom education in construction preferred SCHEDULE: Monday to Friday LOCATION: On-site BENEFITS Medical Dental Vision Short- & long-term disability Accrued PTO Paid holidays 401(K) Profit sharing Well-lighted, heated and/or air-conditioned indoor office setting Moderately noisy environment with light traffic, office equipment, and guest entrance Occasional field visit; no travel required It’s time to join the team at R.T. Moore, a mid-size mechanical contractor company where you are more than a number. Here everyone is treated with respect, and leadership cares about you as a person and listens to your input. Plus enjoy a steady Monday-Friday schedule, with no nights or weekends! Ready to get Moore? Check us out at www.rtmoore.com to join one of the largest mechanical contractors in the nation! R.T. Moore is an Equal Opportunity Employer Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Keywords: R. T. Moore Co., Inc., Bloomington , Pre-Start Coordinator I, Administration, Clerical , Indianapolis, Indiana