Marketing Specialist - AEC Industry

Company: GAI Consultants Inc.
Location: Louisville
Posted on: May 3, 2025

Job Description:

DescriptionGAI seeks a skilled, highly motivated, results-driven Marketing Specialist to join our dynamic Transportation & Infrastructure team. Working out of our Indianapolis, IN Charleston, WV, or Canton, OH offices. This challenging and rewarding position will include coordinating the pursuit process and preparation of winning proposals, LOIs, qualifications, and presentations; producing marketing collateral; and supporting business-development goals in collaboration with GAI's business sector leaders and marketing, technical, and administrative staff.
Our ideal candidate is passionate about the Architecture, Engineering, and Construction (AEC) Industry pursuit success, process improvement, and committed to proposal excellence. If you also have excellent organizational and communication skills, perform well under deadlines, are a detail-oriented team player, and, most importantly, have a positive, client-first attitude, we want to hear from you!
Join GAI and make your mark as part of a growing infrastructure firm where exceptional professionals can work, learn, lead, and achieve.

Essential Duties and Responsibilities:

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• Participate in kick-off meetings, proposal task scheduling, review, production, and delivery activities
  
• Follow through with assigned proposal tasks to meet critical deadlines
  
• Coordinate with internal and external points of contact to gather requested information and materials
  
• Track proposal efforts and ensure scheduled milestones are met
  
• Assist in writing marketing and technical content
  
• Proofread to ensure continuity and compliance with legal, technical, and marketing specifications
  
• Support presentation efforts including presentation development, rehearsals, materials, and logistics
  
• Maintain and populate detailed data in GAI's Deltek Vantagepoint database
  
• Provides assistance of marketing activities to support pursuit, client, and business plan objectives and contributes to the implementation of these activities including but not limited to conferences, events, sponsorships, design award submittals, speaker proposal/presentations, brochures, service briefs, project profiles, etc.
  
• Assist in carrying out other programs and projects as identified
  
  
  Qualifications:
  
  • 
    
  • 5+ years of related experience as a proposal specialist/coordinator, prior AEC industry experience preferred
    
  • Associate or bachelor's degree with a focus in business, marketing, or related area
    
    Competency
    
    • 
      
    • Proficiency with Microsoft Word, Excel, Outlook and PowerPoint
      
    • Proficiency with Adobe Creative Suite
      
    • Deltek Vantagepoint (or similar database programs) experience is a plus
      
    • Competent proofreading and editing skills
      
    • Excellent communication and organizational skills
      
    • Able to document and process information quickly and accurately, with strong attention to detail
      
    • Flexible and able to balance priorities and manage multiple tasks simultaneously within tight schedules
      
    • Able to work both independently and as part of a team
      
    • Able to work flexible hours, including nights and weekends, on a limited basis, to meet proposal deadlines
      
    • Able to travel to surrounding states (several times throughout the year)
      
    • Must have a vehicle for local travel (required)
      
      **Proposal writing and layout samples are strongly encouraged - please include a URL on your resume or include PDF samples with your resume.
      
      Why GAI:
      At GAI, exceptional people have an exceptional place to work, grow, lead, and achieve. Explore an array of opportunities in locations across the U.S., and join accomplished colleagues in tackling challenging projects for a range of markets. Enjoy comprehensive benefits and feel good about being part of a collaborative team that's committed to support the communities we serve. Join GAI and distinguish yourself in a company poised for unlimited growth. Qualifications
      EducationAssociates of Graphic Design (required)Associates of Business Administration (required)Associates of Marketing (required)Bachelors of Journalism (preferred)Bachelors of Graphic Design (preferred)Bachelors of Business Administration (preferred)Bachelors of Marketing (preferred)
      Experience5 years: Related experience as a proposal specialist/coordinator. (required)
      Skills
      • Communications (required)
      • Organization (required)
      • Teamwork (required)
      • MS Office Suite (required)
      • Adobe (required)
        
        Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
        
        This employer is required to notify all applicants of their rights pursuant to federal employment laws.
        For further information, please review the notice from the Department of Labor.

Keywords: GAI Consultants Inc., Bloomington , Marketing Specialist - AEC Industry, Advertising , Louisville, Indiana