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Seasonal Luddy Career Services Office Manager

Company: Indiana University
Location: Bloomington
Posted on: November 22, 2021

Job Description:

Special Instructions SummaryPlease note that this position will require a seasonal work exception as this role will work 40 hours per week during peak advising times: August - November and January - March. DepartmentSICE ADMINISTRATION (BL-INAD-IUBLA)Department InformationLuddy Career Services partners with students in the Luddy School of Informatics, Computing, and Engineering as well as employers recruiting for technology, information, and engineering opportunities. We serve Luddy students in all levels of their career development, from exploratory and pre-major students, to those pursuing undergraduate, master's, and doctoral degrees, in addition to our alumni. Our mission is to provide opportunities and resources that will empower students to define their career goals, develop professional life skills, obtain related experience, and realize their career potential. At its core, this role serves to support Luddy students through strategically cultivating and continuing authentic partnerships with employers focused on both current recruiting needs and future growth. Job Summary

  • Manages front desk operations for Luddy Career Services, including the main email inbox and phone line.
  • Welcomes and triages all visitors to career services - students, employers, alumni, parents, perspective students, staff, faculty, etc.
  • Maintains professional and friendly presence as the front desk as the first point of contact for career services and a representative of Luddy.
  • Educates students on career systems used by the office and career resources.
  • Manages 11 interview rooms for use by both employer interview schedules and student virtual interview room requests, as well as the employer lounge and shared office spaces.
  • Oversees office purchases, such as stocking food and beverages for visiting employers, travel expenses, and parking passes.
  • Assists with on-campus employer visits through greeting them upon arrival, preparing interview rooms and other spaces of use, and ordering lunches (if applicable).
  • As a member of the employer relations team, maintains CRM through Salesforce to strengthen current recruiting relationships and develop new partnerships. QualificationsEDUCATION Required
    • High school diploma or GED. WORK EXPERIENCE Required
      • 1 year of office or administrative experience. Preferred
        • Higher education experience. SKILLS Required
          • Proficient communication skills.
          • Ability to build strong customer relationships.
          • Maintains a high degree of professionalism to represent the school to internal and external constituents.
          • Demonstrates time management and priority setting skills.
          • Highly dependable with a positive attitude. Preferred
            • Experience with Salesforce, Handshake, 12Twenty, and/or Zoom management.
            • Experience with Indiana University internal payment systems.
            • Equally eager as a listener and as a creative problem solver.
            • Appreciates details and anticipates the needs of others.
            • Strong sense of team and interpersonal skills.
            • Willingness to learn.
            • Committed to the equal success of Big Tech and local organizations to thrive in their recruiting efforts at Luddy. Working Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.Work LocationBloomington, IndianaWork HoursThis role will require a 7:30 am start time on days employers are conducting interviews. Most days will have an 8:30 am start time.Job ClassificationCareer Level: TemporaryFLSA: NonexemptJob Function: Temporary HourlyJob Family: Temporary RegularClick here to learn more about Indiana University's Job Framework.Posting DisclaimerDue to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time. This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.Contact UsRequest SupportTelephone:

Keywords: Indiana University, Bloomington , Seasonal Luddy Career Services Office Manager, Executive , Bloomington, Indiana

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