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Program Coordinator (Program Management Specialist)

Company: Indiana University
Location: Bloomington
Posted on: November 23, 2021

Job Description:

DepartmentVICE PRES/ACADEMIC SUPPORT (BL-VPAS-IUBLA)Department InformationAs the nation's first and only large-scale interdisciplinary, university-based initiative, the IU Center of Excellence for Women & Technology ("the Center") strives to encourage and promote the participation, empowerment, and achievement of women students, faculty, staff, and alumnae with technology tools and skills. Since technology is adjacent to all disciplines, the Center is discipline agnostic, reports to the Office of the Provost, and serves all women and their allies on campus, regardless of their field. Job Summary

  • Assists in the collaborative planning and execution of the Center's programs and events for student, staff, faculty, and alumnae alliances, including providing administrative support, marketing, and assessment.
  • Collaborates with team members to develop program objectives and create policies to meet them. Coordinates program operation with all collaborative units.
  • Monitors progress and maintains all necessary data bases.
  • Actively recruits program participants and researches new venues and methods of recruitment.
  • May provide guidance to support and temporary staff and coordinates workflow for the program.
  • Researches available grants and assists creating funding proposals that further advance support of the program. Writes grant reports.
  • Administers program budgets. QualificationsEDUCATIONRequired
    • Bachelor's degree.Preferred
      • Master's degree in higher education.WORK EXPERIENCERequired
        • Some experience in a related field.Preferred
          • 3 years of experience in higher education administration, program management, project management, event planning, and/or a related field.Combinations of related education and experience may be considered.SKILLSRequired
            • Proficient communication skills.
            • Maintains a high degree of professionalism.
            • Demonstrated time management and priority setting skills.
            • Demonstrates a high commitment to quality.
            • Possesses flexibility to work in a fast paced, dynamic environment.
            • Seeks to acquire knowledge in area of specialty.Preferred
              • Proven experience planning programs, projects, and/or events in an academic setting, specifically for students, faculty, staff, and alumnae.
              • Exceptional leadership, analytical, time management, priority-setting, facilitation, and organizational skills.
              • A high level of accuracy, even under pressure.
              • Ability to work with minimal supervision.Working Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. Some evenings and weekends will be required for special events. The person in this role must be able to perform the essential functions with or without an accommodation.Work LocationDuties are expected primarily to be performed in-person at our IU-Bloomington office during regular business hours (M-F, 8am-5pm). Our employees may work up to 2 days per week remotely once the IU Remote Work Arrangement (RWA) has been completed and approved. Job ClassificationCareer Level: CoreFLSA: ExemptJob Function: General AdministrationJob Family: Program ManagementClick here to learn more about Indiana University's Job Framework.Posting DisclaimerDue to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time. This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.Contact UsRequest SupportTelephone: 812-856-1234

Keywords: Indiana University, Bloomington , Program Coordinator (Program Management Specialist), Executive , Bloomington, Indiana

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