Human Resources Coordinator

Company: Indiana University
Location: Bloomington
Posted on: September 1, 2024

Job Description:

DepartmentIU HUMAN RESOURCES (UA-HUMM-IUBLA)Department InformationIU Human Resources supports the broader Indiana University academic and research mission, through a wide variety of strategic and operational functions related to recruiting, retaining, and developing a diverse employee workforce.IU Human Resources provides university-wide services with the explicit recognition of the following customers: executives, managers, employees, and federal and state agencies. Services are intended to be provided in a partnership-environment; simultaneously accommodating fiscal realities and maintaining a commitment to quality, equity, and integrity.Job SummaryAs an HR Coordinator, you will play a pivotal role in ensuring the efficient and effective functioning of our Human Resources department. Your role is essential in ensuring smooth communication and prompt resolution of queries, as well as providing ongoing support to the HR team to ensure the smooth daily operation of HR processes.Department Specific Responsibilities

• Responsible for managing various administrative tasks, maintaining records, and acting as a key liaison between the HR team, employees, and external customers.
• Oversees the CRM for IU Research, ensuring accurate and up-to-date records of actions, decisions, and time frames for the HR team.
• Maintains files and records, process transactions, and provide administrative assistance to the HR team.
• Acts as the intermediary between the HR team, employees, departments, and external customers, facilitating smooth communication and prompt issue resolution.
• Assists with administrative tasks related to Talent Acquisition and Training and Organizational Development.
• Sets up meetings for the HR team, manage team calendars, and ensure smooth scheduling.
• Drafts, creates, and sends out communications on behalf of the HR team.
• Oversees office inventory, including ordering office supplies and managing office-related tasks.
• Prepares, organizes, and stores information in both paper and digital formats, manages data in spreadsheets and reports, and keep records up to date using HR software.
• Provides ongoing support to the HR team to ensure the smooth daily operation of HR processes.General Responsibilities
  • Coordinates, processes, verifies, and maintains HR related work, which may include but not limited to: recruitment, training, benefits, employee relations, performance evaluations, classifications, I-9s and employee leaves of absences.
  • Researches and analyzes HR related topics to help assist in resolving issues and/or creating solutions.
  • Creates, compiles, prepares, and analyzes reports and documents for HR related activities.
  • Performs and may coordinate data entry for processing transactions and maintaining and keeping information current for candidates, employees and/or retirees on a variety of HR issues
  • Provides administrative and related support to other HR staff.
  • Supports and maintains HR programs and events; maintains up-to-date records of actions, decisions, and time frames.
  • Maintains high standards of confidentiality of all employee records and documents.QualificationsCombinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. EDUCATIONRequired
    • High school diploma or equivalent (such as HSED or GED)Preferred
      • Bachelor's degree in Human Resources, Business Administration, or a related fieldWORK EXPERIENCERequired
        • 3 years HR related experience plus advanced experience with Microsoft Office Suite productsPreferred
          • Previous experience in an HR administrative or coordinator role is highly desirable
          • Familiarity with HR software and CRM systems is a plusSKILLSRequired
            • Demonstrates customer service skills
            • Effective interpersonal skills
            • Ability to simultaneously handle multiple priorities
            • Friendly and service-oriented
            • Highly thorough and dependable
            • Experience utilizing HRIS systems
            • Ability to work on multiple projects simultaneously, prioritize conflicting assignments and maintain focus on project completionPreferred
              • Strong focus on accuracy and thoroughness in managing records, data, and information
              • Exceptional ability to manage multiple tasks, prioritize responsibilities, and maintain a high level of organization
              • Excellent writing skills and the ability to create clear, concise, and professional communicationsWorking Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.Work LocationBloomington, Indiana. This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs. Benefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:
                • Multiple plan options for medical insurance
                • Dental insurance
                • Health Savings Account with generous IU contribution
                • Life insurance, LTD, and AD&D options
                • Base retirement plan contribution from IU, subject to vesting
                • Additional supplemental retirement plan options
                • Tuition benefit for IU classes
                • 10 paid holidays per year
                • Generous Paid Time Off
                • Paid Parental Leave
                • Employee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure.Job ClassificationCareer Level: MasteryFLSA: NonexemptJob Function: Human ResourcesJob Family: HR Generalist/HRBPClick here to learn more about Indiana University's Job Framework.Posting DisclaimerThis posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.Contact UsRequest SupportTelephone: 812-856-1234

Keywords: Indiana University, Bloomington , Human Resources Coordinator, Human Resources , Bloomington, Indiana