Software Asset Manager
Company: Churchill Downs Incorporated
Location: Louisville
Posted on: July 1, 2025
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Job Description:
Job Details Description Summary: The Software Asset Manager is
responsible for overseeing the full lifecycle of software assets
across the organization. This role is critical to optimizing
software investments, ensuring compliance with licensing
agreements, mitigating licensing risks, and managing relationships
with internal stakeholders and software vendors. The role will
collaborate with IT, Procurement, Compliance, and Finance teams to
support strategic planning, budgeting, and policy enforcement for
software license management. The successful candidate will balance
tactical execution with strategic planning to continuously improve
processes and reporting in software asset management. Essential
Duties and Responsibilities Include the Following: Manage all
stages of the software asset lifecycle—from procurement and
deployment to usage, renewal, and retirement Oversee software
license and entitlement management to maintain an accurate,
up-to-date inventory Collaborate with Procurement and IT
stakeholders to ensure efficient allocation and utilization of
software licenses Maintain software asset management tools such as
Ivanti ITAM, Neurons, and Spend Intelligence Conduct and oversee
internal audits to verify compliance with software licensing
agreements and regulatory requirements Serve as the primary liaison
for external vendor audits, ensuring timely and accurate
documentation Analyze and report on software license usage, trends,
and inventory to support decision-making and forecasting Design and
deliver monthly, quarterly, and annual reports on software license
performance, budget impact, and compliance Develop and maintain
productive relationships with software vendors, service providers,
and resellers Assist with the negotiation of licensing terms,
contracts, renewals, and service-level agreements Lead discussions
with vendors regarding product roadmaps, security concerns, and
renewal strategies Define and regularly update software asset
management policies, standards, and procedures Ensure alignment of
software asset management practices with business strategies and
regulatory requirements Identify and implement continuous
improvement initiatives to enhance productivity, efficiency, and
cost control Serve as a subject matter expert on software asset and
license management for internal stakeholders Regulatory Ability to
obtain racing and/or gaming licenses as required in any
jurisdiction where CDI operates. The Gaming industry is highly
regulated and as such demands an extensive background check to
obtain a license. Must be 21 years of age or older. Education and
ExperienCe: Bachelor’s degree in business, Information Technology,
Finance, or a related field (or equivalent experience) 5 years of
experience in software asset or license management Proven
experience with software asset management tools Strong knowledge of
major software licensing models and vendor agreements (e.g.,
Microsoft, Oracle, Adobe, Salesforce) Skills and Attributes:
Advanced Excel skills, including data analysis, reporting, and
reconciliation Familiarity with ITIL concepts and best practices
Understanding of cloud-based licensing and SaaS models Certified IT
Asset Manager (CITAM) or Certified Software Asset Management (CSAM)
preferred Experience managing enterprise software licensing
entitlements for platforms such as Microsoft and Oracle Physical
Demands/ Working Conditions: Extended periods of sitting at a desk
and working on a computer. Regular use of a keyboard and mouse for
typing and navigating software. Viewing a computer screen for
prolonged periods. Ability to manipulate paperwork, including
filing, sorting, and organizing. Moving within the office
environment to attend meetings, use office equipment, or interact
with colleagues. Occasional lifting of office supplies or paperwork
(up to 20 pounds). Speaking and listening to colleagues and clients
in person, over the phone, or via video conferencing. Working in a
climate-controlled office environment with moderate noise levels.
Performing repetitive tasks such as data entry or document
preparation. Working under artificial lighting conditions typical
of an office environment, which may include fluorescent or LED
lighting. Travel Required Yes. 10-15% as needed
Keywords: Churchill Downs Incorporated, Bloomington , Software Asset Manager, IT / Software / Systems , Louisville, Indiana
