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Part-Time Operations Coordinator

Company: Indiana University
Location: Bloomington
Posted on: January 15, 2022

Job Description:

DepartmentARTS & SCIENCES; DEAN (BL-ARSD-IUBLA)Department InformationThe College of Arts and Sciences is the largest academic unit at Indiana University Bloomington. It is composed of 40+ departments, 50+ Centers, Programs, and Institutes, while also including the Eskenazi School of Art, Architecture and Design, the Hamilton Lugar School of Global and International Studies, and The Media School. Faculty in the College teach over 50 percent of the Indiana University (Bloomington) credit hours in 80+ buildings on the Bloomington campus. The Walter Center for Career Achievement exists to empower every Arts + Sciences student to turn their diverse talents and passions into successful and rewarding careers. Through a community-centered approach, we develop meaningful connections and deliver expert guidance that create opportunities for students to successfully engage with employers, industry experts, and alumni. We believe that career development is a fundamental component of an Arts + Sciences education. As a team, we relentlessly pursue innovation and excellence to be national leaders in the provision of career services. The College values diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission. [For full diversity statement, click here. Job Summary

  • Connects with students and guests in a helpful and engaging manner as a first point of contact.
  • Ensures that any visitor experience at the Walter Center is unforgettable.
  • Maintains the daily appointment spreadsheet and assists with general office management.
  • Maintains inventory of WCCA materials, office supplies, food and beverage, and other special items as requested.
  • Supports event coordination / planning and assists with events and retreats as needed.
  • Helps keep to the welcome desk and guest lounge free of clutter and promptly communicates with physical facilities and building services regarding immediate needs.
  • Assists in the timely management of p-card reconciliation, requisition entry, and foundation and travel reimbursements.
  • Involved in survey administration and report sharing, along with student engagement data entry.
  • Offers support to three dynamic Walter Center teams: Career Education, Employer Relations, and Strategic Alumni Engagement. Note: This position is intended to be a regular and ongoing part-time position, contributing as a team member of the Walter Center Team. QualificationsEDUCATIONRequired
    • High school diploma or GED.WORK EXPERIENCERequired
      • 1 year of office experience.SKILLS
        • Customer service orientation and ability to interact with a wide variety of individuals within a diverse environment.
        • Proficient communication skills.
        • Maintains a high degree of professionalism.
        • Demonstrated time management and priority setting skills.
        • Demonstrates a high commitment to quality.
        • Possesses flexibility to work in a fast paced, dynamic environment.
        • Seeks to acquire knowledge in area of specialty.
        • Highly thorough and dependable.
        • Possesses a high degree of initiative.Working Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Available to work a flexible work week with some rare weekend coverage.Work LocationBloomington, IndianaJob ClassificationCareer Level: TemporaryFLSA: NonexemptJob Function: Temporary HourlyJob Family: Temporary RegularClick here to learn more about Indiana University's Job Framework.Posting DisclaimerDue to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time. This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment without regard to age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.Contact UsRequest SupportTelephone: 812-856-1234

Keywords: Indiana University, Bloomington , Part-Time Operations Coordinator, Other , Bloomington, Indiana

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