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Office Coordinator (Admin Generalist Coord)

Company: Indiana University
Location: Bloomington
Posted on: September 22, 2022

Job Description:

DepartmentARTS & SCIENCES; DEAN (BL-ARSD-IUBLA)Department InformationThe College of Arts and Sciences is the largest academic unit at Indiana University Bloomington. It is composed of 40+ departments, 50+ Centers, Programs, and Institutes, while also including the Eskenazi School of Art, Architecture and Design, the Hamilton Lugar School of Global and International Studies, and The Media School. Faculty in the College teach over 50 percent of the Indiana University (Bloomington) credit hours in 80+ buildings on the Bloomington campus.The College values diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission. For our full diversity statement, click here. More information about the College of Arts and Sciences at Indiana University may be found here. Job Summary

  • Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
  • Organizes office operations and procedures, such as creation of Word and Excel files, bookkeeping, and preparation of payrolls, flow of correspondence, filing, requisition of supplies, and other office services.
  • Oversees opening, sorting, and routing of incoming mail, answers correspondence and prepares outgoing mail.
  • Monitors the use of office supplies and equipment; reorders items as required.
  • Ensures that office procedures and policies are being maintained and communicated.
  • Compiles, copies, sorts, and files records of office activities.
  • May perform other duties related to maintaining an internal website and/or working with social media. QualificationsEDUCATION Required
    • High school diploma or GED WORK EXPERIENCE Required
      • 2 years of relevant experience Combinations of related education and experience may be considered. SKILLS Required
        • Proficient communication skills
        • Effective interpersonal skills
        • Excellent organizational skills
        • Demonstrates ability to maintain confidential information
        • Demonstrates excellent judgment and decision making skills
        • Ability to simultaneously handle multiple priorities
        • Maintains a high degree of professionalism Preferred
          • Strong understanding of Indiana University business systems such as BUY.IU, Chrome River, IUIE and CRM
          • Strong fiscal organization, management, and reconciliations.
          • Strong electronic document management and organizational skills.
          • Strong Microsoft Excel skills including the use of macros and complex formulas with advanced concepts.
          • Experience with the creation and maintenance of presentation media within systems and applications such as MS PowerPoint.
          • Experience using web content management systems such as IU's implementation of WCMS Working Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.Work LocationBloomington, IndianaAdvertised Salary$37,000-$39,000 AnnuallyJob ClassificationCareer Level: IntermediateFLSA: NonexemptJob Function: General AdministrationJob Family: Administrative GeneralistClick here to learn more about Indiana University's Job Framework.Posting DisclaimerDue to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time. This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.Contact UsRequest SupportTelephone: 812-856-1234

Keywords: Indiana University, Bloomington , Office Coordinator (Admin Generalist Coord), Other , Bloomington, Indiana

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