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Extracurricular Treasurer

Company: Seymour Community Schools
Location: Seymour
Posted on: January 24, 2023

Job Description:

Position Type:
Secretarial/Clerical/Bookkeeper

Date Posted:
1/5/2023

Location:
Central Office

Date Available:
Upon Board Approval

Closing Date:
Until FilledTitle: Extra-Curricular Treasurer

Selected by: Board of School Trustees by Recommendation of the Business Manager

Evaluated by: Business Manager/Designee

Reports to: Business Manager/Designee

Terms of
Employment: 12-month calendar (251 days)

SUMMARY: To accurately maintain ECA accounts including book rental and lunch fund. To prepare purchase orders and coordinate documentation for payments.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Collect, assemble and prepare official receipts for auditing purposes for all ECA funds
  • Collect, assemble and prepare official receipts for Textbook Rental
  • Prepares collection letters as directed by the Business Manager
  • Maintains documents on items received via: charge cards and debit cards and distributes funds accordingly
  • Collect, assemble and prepare receipts for auditing purposes for school lunch
  • Process ECA vendor checks for all schools, book rental and lunch fund as authorized by principals and Food Service Director.
  • Prepare purchase orders for textbooks and materials as approved by the Business Manager
  • Reconcile and prepare audit reports for the ECA accounts each month
  • Prepare corporation purchase orders for signature, mailing of the orders and coordination of this documentation
  • Receive and review receipts from the buildings and compare to both ECA and corporate purchase orders
  • Maintain the Corporation fixed asset accounts, updating each year and distribution of the documents
  • Cross train with the Corporation bookkeeper on payroll function for emergency backup
  • Assist and cover receptionist area as required
  • All other duties assigned by the Business Manager and/or designee.
    QUALIFICATION REQUIREMENTS:
    Prefer processing and computer skills
    Prefer business or clerical experience
    Prefer experience with public funds
    Experience with Komputrol software a plus
    Pleasing personality and the ability to greet the public

    EDUCATION and/or EXPERIENCE:
    High School Diploma, prefer additional training

    LANGUAGE SKILLS:
    Ability to read, analyze, and interpret professional journals, technical procedures, or governmental regulations. Ability to write reports, correspondences, and procedure manuals. Ability to effectively present information and respond to questions.

    MATHEMATICAL SKILLS:
    Ability to apply general mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations.

    REASONING ABILITY:
    Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret a variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

    OTHER SKILLS AND ABILITIES:
    Ability to establish and maintain effective working relationships with students, peers, parents and community, and ability to speak clearly and concisely in written or oral communication.

Keywords: Seymour Community Schools, Bloomington , Extracurricular Treasurer, Other , Seymour, Indiana

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