Human Resources Coordinator

Company: Indiana University
Location: Bloomington
Posted on: January 26, 2023

Job Description:

Department

CHEMISTRY (BL-CHEM-IUBLA)

Department Information

The Indiana University Department of Chemistry is dedicated to fundamental and applied chemical research, training the next generation of scientists, creating a supportive and collaborative environment for work and study, and making our society a better place for all of its diverse participants.

We prepare well-rounded, inquisitive, and innovative graduates; students in the Department of Chemistry pursue their passions while developing the skills that employers want and rewarding careers demand. Chemistry harnesses the talents of esteemed research faculty, dedicated instructors, curious graduate and undergraduate students, and skilled staff members to accomplish our research and teaching missions.

The College of Arts and Sciences and the Department of Chemistry value diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission. For full diversity statement, click here.

More information about the Department of Chemistry at Indiana University may be found here.

Job Summary

Department-Specific Responsibilities Provides customer service which extends to all units within the Department of Chemistry and various colleagues therein, applicants and candidates, and Indiana University Human Resources (IUHR).
Participates in department activities, workflows, process mapping and creation, logistics and support amidst personal individual contributor duties.
Interfaces with the College of Arts + Sciences Human Resources within the Executive Dean's Office (ARSD) and builds relationships with the dozens of partners across campus (IE: IUHR, Payroll, Dean's Office), administrative service areas, and employees.
Acts as a first responder to the Chemistry HR shared email inbox and triages requests to the appropriate team member.
Participates in the life cycle of onboarding and off-boarding processes, which includes preparing offer materials and providing administrative coordination to the HR Business Partner (HRBP) during employee welcome sessions.
Facilitates report generation in the IU information environment and extends reports to team members as needed (i.e., maintaining the open position list, temporary pay reports, headcount reports, compensation analysis sheets, etc.)
Leads eDoc processes for the department at large, supporting both the team and the units who rely on Chemistry HR for assistance.
Acts as the primary point person for HR Case Management responses and Background Check workflow for those handled within the department.
Assists the Chemistry HRBP with FMLA and PPL document maintenance including but not limited to leave forms, eDocs, and notifications to payroll.
At the direction of the Chemistry HRBP, supports team members with special projects.
General Responsibilities Coordinates, processes, verifies, and maintains HR related work, which may include but not limited to: recruitment, training, benefits, classifications, I-9s, employee leaves of absences, and summer salary.
Researches and analyzes HR related topics to help assist in resolving issues and/or creating solutions.
Creates, compiles, prepares, and analyzes reports and documents for HR related activities.
Performs and may coordinate data entry for processing transactions and maintaining and keeping information current for candidates, employees and/or retirees on a variety of HR issues
Provides administrative and related support to other HR staff.
Supports and maintains HR programs and events; maintains up-to-date records of actions, decisions, and time frames.
Maintains high standards of confidentiality of all employee records and documents.

Qualifications

EDUCATION

Required
High school diploma or GED
Preferred
Associate's degree
Bachelor's degree
WORK EXPERIENCE

Required
3 years HR related experience plus advanced experience with Microsoft Office Suite products
Combinations of related education and experience may be considered

SKILLS

Required
Demonstrates customer service skills
Effective interpersonal skills
Ability to simultaneously handle multiple priorities
Friendly and service-oriented
Highly thorough and dependable
Demonstrates written communication skills
Experience utilizing HRIS systems
Ability to work on multiple projects simultaneously, prioritize conflicting assignments and maintain focus on project completion
Preferred
Knowledge of IU policies, procedures, and systems, including HRMS, KFS and SIS
Strong communication skills
An attention to detail, the ability to set priorities, and excellent problem-solving skills
Ability to handle multiple tasks and work well under deadline pressure. Excellent oral, written, interpersonal and organizational skills
Experience utilizing HRIS systems

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Advertised Salary

$19.23 - $20.19 per hour

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:
Multiple plan options for medical insurance
Dental insurance
Health Savings Account with generous IU contribution
Life insurance, LTD, and AD&D options
Base retirement plan contribution from IU, subject to vesting
Additional supplemental retirement plan options
Tuition benefit for IU classes
10 paid holidays per year
Generous Paid Time Off
Paid Parental Leave
Employee Assistance Program (EAP)
Learn more about our benefits by reviewing our online Benefits Brochure.

Job Classification

Career Level: Mastery

FLSA: Nonexempt

Job Function: Human Resources

Job Family: HR Generalist/HRBP

Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.

Contact Us

Request Support
Telephone: 812-856-1234

Keywords: Indiana University, Bloomington , Human Resources Coordinator, Other , Bloomington, Indiana