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Part-Time Travel and Seminar Coordinator

Company: Indiana University
Location: Bloomington
Posted on: July 1, 2024

Job Description:

DepartmentCHEMISTRY (BL-CHEM-IUBLA) Department InformationFaculty and staff in the Department of Chemistry are committed to developing students understanding of science and problem-solving skills and preparing them for careers in science and the health professions.The Department of Chemistry is a part of the College of Arts and Sciences at Indiana University and offers a variety of outstanding employment opportunities such as academics, scientist positions, laboratory technicians, administrative and information technology support, fiscal services and purchasing, technical services (machinists, electronics, glass blowers), student and teaching services, and much more. Each and every individual in every role is integral to the success of the educational and research mission of the department, the College, and Indiana University as a whole.The College values diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission.Job SummarySeminar Responsibilities

  • Inputs Chemistry guest/suppliers into BUY IU
  • Arranges hotels, cars, and any other travel needs
  • Coordinates schedules for faculty and guest speakers
  • Arranges lunch/dinner and receptions for faculty, guest, and graduate students
  • Tracks and maintains seminar information on Calendar
  • Maintains Chemistry and Simon Hall bulletin boards with seminar information
  • Monitors email and responds as necessary Travel Responsibilities
    • Processes purchases of conference registration(s)
    • Arranges travel needs for faculty, graduate students, and staff to include hotels, airfares, and car reservations
    • Requests travelers into BUY IU, Chrome River, and Egencia
    • Monitors email and responds as necessary Reimbursement Responsibilities
      • Reconciles chemistry p-card reconciliation
      • Faculty, staff, graduate, and prospective student reimbursement for travel expenses
      • Faculty, staff, student reimbursements on out-of-pocket expenses
      • Communicates with customers and meets their various needs QualificationsEDUCATIONRequired
        • High school diploma or equivalent (such as HSED or GED)SKILLSRequired
          • Proficient communication skills
          • Effective interpersonal skills
          • Excellent organizational skills
          • Demonstrates ability to maintain confidential information
          • Maintains a high degree of professionalismPreferred
            • Familiarity with university policies and procedures related to travel and seminar coordinationWorking Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.Work LocationBloomington, IndianaAdvertised Salary$15 - $17 per hour Benefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:
              • Multiple plan options for medical insurance
              • Dental insurance
              • Health Savings Account with generous IU contribution
              • Life insurance, LTD, and AD&D options
              • Base retirement plan contribution from IU, subject to vesting
              • Additional supplemental retirement plan options
              • Tuition benefit for IU classes
              • 10 paid holidays per year
              • Generous Paid Time Off
              • Paid Parental Leave
              • Employee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure.Job ClassificationCareer Level: Part Time EmployeeFLSA: NonexemptJob Function: Part Time EmployeeJob Family: Part Time Employee Click here to learn more about Indiana University's Job Framework.Posting DisclaimerThis posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.Contact UsRequest SupportTelephone: 812-856-1234

Keywords: Indiana University, Bloomington , Part-Time Travel and Seminar Coordinator, Other , Bloomington, Indiana

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