AP Research and Auditing Representative (Procurement Rep)

Company: Indiana University
Location: Bloomington
Posted on: September 1, 2024

Job Description:

DepartmentPURCHASING (UA-PUR-IUBLA)Department InformationAP Research and Auditing Representative researches and resolves issues with Indiana University supplier payments within the University procurement system to ensure accurate and timely payments and compliance with University and Procurement policies.Job SummaryDepartment Specific Responsibilities

• Processes supplier invoices against purchase order detail in addition to auditing.
• Provides support, training, and guidance to departments and suppliers.
• Researches and resolves complex supplier payment issues.General Responsibilities
  • Under limited supervision, performs routine and ad hoc administrative tasks in support of the procurement function, administering the transactions associated with obtaining goods and services for the university.
  • Serves as an informational resource for department or other departments in identifying appropriate vendors and suppliers.
  • Responds to employee inquiries and requests and explains policies and procedures.
  • Monitors procurement processes and communicates issues with supervisor to inform decisions.
  • Oversees inventory of necessary items and coordinates reorder, inventory receipt, and/or returns as needed.
  • Prepares reports to monitor outstanding procurement documents and payments.
  • May provide assistance to lower-level Procurement Representatives.
  • May take on more advanced, non-routine tasks that may require analysis.QualificationsCombinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. EDUCATIONRequired
    • High school diploma or equivalent (such as HSED or GED)WORK EXPERIENCERequired
      • 4 years in relevant fieldSKILLSRequired
        • Proficient communication skills
        • Ability to build strong customer relationships
        • Instills commitment to organizational goals
        • Ability to influence internal and/or external constituents
        • Possesses flexibility to work in a fast paced, dynamic environment
        • Promotes information sharingWorking Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.Work LocationBloomington, IndianaThis position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change based on university policy and business needs. Advertised Salary$20.40 per hourBenefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including:
          • Multiple plan options for medical insurance
          • Dental insurance
          • Health Savings Account with generous IU contribution
          • Life insurance, LTD, and AD&D options
          • Base retirement plan contribution from IU, subject to vesting
          • Additional supplemental retirement plan options
          • Tuition benefit for IU classes
          • 10 paid holidays per year
          • Generous Paid Time Off
          • Paid Parental Leave
          • Employee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure.Job ClassificationCareer Level: MasteryFLSA: NonexemptJob Function: FinanceJob Family: ProcurementClick here to learn more about Indiana University's Job Framework.Posting DisclaimerThis posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.Contact UsRequest SupportTelephone: 812-856-1234

Keywords: Indiana University, Bloomington , AP Research and Auditing Representative (Procurement Rep), Other , Bloomington, Indiana